Now Hiring · Operations
Office Administrator
This role wears two hats. Half your day is front-office and administrative support — greeting visitors, tracking attendance, reconciling expense reports, following up on purchase orders. The other half is lead operations — capturing, verifying, and organizing inbound leads in Salesforce so the sales team always works from clean, current data. Accuracy, discretion, and follow-through matter more than years of experience.
Coimbatore, Tamil Nadu, India (On-site)Full-time · 0 – 3 yearsPosted 2 August 2026
What you'll do
- Handle general office administration, documentation, and record-keeping.
- Track attendance, manage expense reports and purchase orders, and support daily operations.
- Research and collect leads from the US utility sector for sales campaigns.
- Gather, verify, and maintain accurate contact information and company data.
- Update and manage lead records in Salesforce.
- Support email campaigns and maintain a clean prospect database.
- Assist with day-to-day lead generation activities across the sales team.
What we're looking for
- Strong attention to detail and organizational skills.
- Comfortable with Salesforce (or a similar CRM), data entry, and online research.
- Good written and spoken English — you'll be communicating with US-based prospects and colleagues.
- Ability to manage multiple tasks efficiently and switch context quickly.
- Working knowledge of Microsoft Office (Word, Excel, Outlook).
- Willingness to work full-time on-site at our Coimbatore office on a US-aligned schedule (12:00 PM – 10:30 PM IST).
Nice to have
- Prior experience in an administrative, sales-support, or marketing-support role at a small, growing company.
- Familiarity with Salesforce reports, list views, or basic dashboards.
- Comfort using AI tools (ChatGPT, Claude) for research and drafting.
- Exposure to B2B software, US business processes, or the utility-operations space.
What a day might look like
- 1Greet a visitor arriving for a scheduled meeting; get them settled and let the team know.
- 2Pull a list of 25 potential utility contacts from industry directories; verify each one and enter them cleanly into Salesforce.
- 3Reconcile last week's expense reports and file the receipts with the right project codes.
- 4Send a follow-up email to a vendor about a pending purchase order.
- 5Update the attendance record for the week; flag anything the manager should see.
Tech you'll use
SalesforceMicrosoft Office (Word, Excel, Outlook)Google WorkspaceLinkedIn / online research
On-site only
This role is full-time and 100% on-site at our Coimbatore office. We don't do remote work, hybrid days, or work-from-home. The pace of learning we're after only happens when smart people sit in the same room.